This will act as a guide, and you may have specific requirements that relate to your business and sector.
Below is a list of key duties we’d expect to see when putting together a job description for a UK Payroll & Pensions Administrator
Payroll & Pensions Administrator
As a UK Payroll & Pensions Administrator, you will play a crucial role in managing and administering payroll and pension processes for our UK employees. Your primary responsibility will be to ensure accurate and timely processing of payroll, compliance with statutory regulations, and efficient administration of pension schemes. This role requires a deep understanding of UK payroll and pension regulations, strong attention to detail, and excellent organizational skills.
- Process end-to-end payroll for UK employees, ensuring accuracy and timeliness of payments.
- Calculate and process statutory deductions, including income tax, National Insurance contributions, and pension contributions.
- Administer employee pension schemes, including enrolment, contributions, and liaising with pension providers.
- Ensure compliance with UK payroll regulations, tax laws, and pension auto-enrolment requirements.
- Stay updated with changes in UK payroll and pension legislation and communicate any necessary updates or changes to the HR team.
- Process and distribute employee payslips, P60s, and other statutory payroll documents.
- Handle payroll-related inquiries and provide support to employees regarding payroll and pension matters.
- Reconcile payroll data, including salaries, benefits, and deductions, and resolve any discrepancies.
- Collaborate with the HR team to maintain accurate employee data in HRIS and payroll systems.
- Prepare and submit required payroll-related reports to relevant government agencies, such as HM Revenue & Customs.
- Support year-end payroll processes, including the production of annual P11D forms.
- Assist in implementing and testing payroll system upgrades or changes.
- Maintain confidentiality and data protection standards in handling sensitive employee payroll and pension information.
- Provide guidance and support to employees on pension scheme options, contributions, and retirement planning.
- Collaborate with external auditors and pension providers for audits, compliance checks, and resolving issues.
- Solid experience as a UK Payroll Administrator or similar role, with a focus on pensions administration.
- In-depth knowledge of UK payroll processes, tax regulations, and pension legislation, including auto-enrolment.
- Proficiency in using payroll software or systems for end-to-end payroll processing.
- Familiarity with pension scheme administration, contributions, and compliance requirements.
- Strong understanding of statutory deductions, including income tax and National Insurance contributions.
- Excellent attention to detail and accuracy in processing payroll and pension data.
- Knowledge of HRIS systems and their integration with payroll systems.
- Excellent organizational and time management skills to handle multiple payroll cycles and deadlines.
- Strong communication and interpersonal skills to effectively address employee inquiries and concerns related to payroll and pensions.
- Understanding of data protection regulations and confidentiality requirements in handling employee information.
- Proficient in using MS Office applications, particularly Excel, for data analysis and reporting.
- Ability to work independently and collaboratively in a team environment.
- Strong problem-solving skills with the ability to identify and resolve payroll and pension-related issues.
- Knowledge of pension schemes and options available in the UK market.
- Continuous learning mindset to stay updated with changes in UK payroll and pension regulations and best practices.