This will act as a guide and you may have specific requirements that relate to your business and sector.

Below is a list of key duties we’d expect to see when putting together a job description for a Payroll Specialist:

Key Duties:

  • Collating variable data from numerous sources, whilst performing a reasonable check to ensure what is processed is accurate and approved.
  • Administrating monthly, quarterly and annual all 3rd party declarations/payments e.g. meal tickets, Garnishee’s, Pension etc.
  • Administer and Audit Social declarations and payments made by payroll partners.
  • Ensure all payroll processes are kept up to date and are compliant with national laws and regulations.
  • Monthly payroll journal uploads, accurate and timely.
  • Maintain monthly and quarterly payroll accruals e.g. Bonus.
  • Work closely with HR to ensure processing accuracy and data integrity.
  • Monthly uploads of money movement/Net payments onto HSBC.Net.
  • Quarterly audit of payroll data held.
  • Consistently driving high levels of operational excellence.
  • Ensure to adhere to all company policy and procedures and best practice.
  • Encourage Feedback and ideas from colleagues.
  • Performing data checks between payroll and HR systems.
  • Managing the payroll inbox and query handling.
  • Preparing payrolls for monthly approvals and supporting with the submission of Statutory notices and relevant tax/social security documents to third parties.
  • Assist with audits and finance queries.
  • Ensuring that all data is managed and maintained in accordance with the Data Protection Regulations (GDPR).
  • Maintain, update and help create relevant Payroll policies, procedures, forms and knowledge articles as and when required.

Below is a list of key qualifications we’d expect to see when putting together a job description for a Payroll Specialist:


  • Payroll qualifications required. E.g. CIPP Advanced Payroll Technician.
  • Experience with outsourced payroll providers.
  • Experience in processing stock compensation is desirable.
  • Knowledge of SOX compliance would be advantageous.
  • A proven, customer-driven attitude towards employees of all levels.
  • Strong communication skills.
  • Deadline driven, with excellent attention to detail and a self-starter.
  • Excellent organisational and administrative skills.
  • Strong excel skills and ability to manipulate data.

Other Payroll Job Descriptions:

Check Out Our Payroll Services Below: