This will act as a guide and you may have specific requirements that relate to your business and sector.

Below is a list of key duties we’d expect to see when putting together a job description for a Payroll Officer:

Key Duties:

  • Start to finish processing and reviewing of UK payroll ensuring all time frames are met.
  • Be able to carry out manual calculations (SSP, SMP, Tax, NI, Overpayments).
  • Assist with the year-end process including producing P11D/P9D.
  • Sound working knowledge of RTI and auto-enrolment.
  • To collect and process timesheets on a weekly basis.
  • To accurately manage the absence records on the system.
  • Deal with staff queries about pay dates, absences, timesheets, enquiries regarding pay amounts and escalating them as appropriate.
  • Keep abreast of any changes in UK legislation to ensure the Company is compliant at all times.
  • Ability to manage UK payroll processes independently.
  • Up to date knowledge and administration of UK job retention scheme (desirable).
  • Ad hoc payroll duties.
  • Processing statutory payment, attachment orders and other earnings/deductions through company benefit schemes.

Below is a list of key qualifications we’d expect to see when putting together a job description for a Payroll Officer:


  • Sector background is strongly preferential
  • Excellent numeracy and literacy skills
  • Exceptional organisational skills
  • A keen eye for detail and accuracy
  • Strong level of Excel
  • Knowledge of current HMRC legislation
  • Strong communication skills
  • Service levels and deadline orientated
  • Highly motivated
  • Ability to use own initiative
  • Quick learner
  • Ability to work well within a team and independently
  • Ability to work to stringent deadlines

Other Payroll Job Descriptions:

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